Managing time and attendance shouldn’t be a headache. With ClockedIn and Optima working together, organisations can track workforce data accurately and efficiently. Below are the six most frequently asked questions — and the answers you need.
1. What is ClockedIn?
ClockedIn is a digital time and attendance system that allows staff to clock in and out using biometric or tablet-based devices. It captures work hours, locations, and attendance data securely—eliminating manual processes and boosting accuracy.
2. What is Optima?
Optima, developed by RLDatix, is a workforce management platform used widely across healthcare organisations like NHS trusts. It supports staff scheduling, rostering, and workforce analysis, ensuring compliance and efficient deployment.
3. How do ClockedIn and Optima integrate?
ClockedIn devices collect attendance data and transfer it to Optima via AirStack — Cube Purple’s middleware. This integration keeps time records, rosters, and payroll in sync with minimal manual intervention.
4. What if a ClockedIn device goes offline?
Devices continue to store data locally when offline. Once reconnected, the data syncs automatically with AirStack and then Optima. While short outages are handled smoothly, longer offline periods may require some manual oversight within Optima.
5. Who provides support for each system?
Cube Purple supports ClockedIn. RLDatix supports Optima. Both teams collaborate to ensure smooth data integration and provide technical support when needed.
6. Can ClockedIn be customised for specific sites or teams?
Yes. ClockedIn supports site-specific or department-level configurations. Device permissions, reporting, and integration rules can all be tailored to match your organisation’s structure.
In a nutshell
ClockedIn and Optima create a powerful, integrated solution for workforce management — from clock-in to payroll. Together, they reduce admin load, improve accuracy, and support compliance across your organisation.
